Tips for clients: How to prepare documents for translation
The decision to have a document professionally translated is often an important step in opening up international markets or reaching a global audience. But before a translation agency such as Textbüro Reul can get started, there are some important points that you as a client should consider in order to make the translation process run smoothly and efficiently. Good preparation saves time and costs and guarantees the best possible quality of the translation.
1. Clarity and completeness of the source text
Before you submit a document for translation, you should make sure that the original text is complete and final. A well-structured, error-free source text ensures a precise and smooth translation.
2. Provision of reference material
If your company already has terminology databases or glossaries, be sure to provide them to us. Similarly, previous translations or company-specific terms are helpful to ensure consistency and accuracy. This information enables our translators to write the text in your preferred style and in your company jargon.
3. Clarify the target audience and intended use
It is important to explain to the translator exactly who the target audience of the translated text is and in what context it will be used. A text intended for marketing purposes requires a different tone and style than a legal document or technical manual. With this information, we can ensure that the wording is effective and appropriate.
4. File formats and layout
Another point that is often overlooked is the correct file format. Depending on the complexity of the document (e.g. graphics, tables or specific layouts), you should discuss with us which file format is best suited. Providing editable formats such as Word or Excel files makes our work easier and ensures a consistent layout in the finished document.
5. Plan the time frame realistically
A high-quality translation takes time. Therefore, plan enough buffer time for the translation project, especially for large documents or multiple languages.
It is important to us that the end result meets your expectations. Clarity, comprehensive information and a realistic timeframe make our collaboration relaxed and productive. This is how we deliver a precise and high-quality translation that meets your and our expectations.